Privacy Notice

1. Introduction
BilderData is committed to protecting and respecting your privacy. This Privacy Notice explains how we collect, use, store, share, and protect personal data when you interact with us, use our website https://bilderdata.com/, or engage our consulting services.
For the purposes of applicable data protection laws, BilderData acts as a Data Controller in relation to your personal data. References in this Notice to “BilderData”, “we”, “us”, or “our” mean BilderData and its affiliated entities, where applicable.

2. Definitions
  • Applicable Laws – the Data Protection Act 2018 and the UK GDPR (United Kingdom General Data Protection Regulation – text with EEA relevance), EU GDPR (where applicable), and any other relevant data protection legislation.
  • Client / You – any individual who uses, has used, or has expressed an interest in our services.
  • Data Controller - the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data.
  • Data Processor - a natural or legal person, public authority, agency or other body which processes personal data on behalf of BilderData.
  • Personal Data – any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data.
  • Processing – any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
  • Services – professional consulting and advisory services provided by BilderData.

3. Scope of This Notice
This Privacy Notice applies when you:
  • visit or use our website;
  • contact us via email, phone, forms, or other communication channels;
  • engage or intend to engage our consulting services;
  • act on behalf of a client, partner, or business entity;
  • otherwise provide personal data to us in the course of our business activities.

4. Personal Data We Collect
We may collect the following categories of personal data:
Identification data
·       name, surname
·       date of birth
·       personal identification number
·       photo in submitted personal identification document
·       other personal identification documents provided.
Contact information data
·       email address
·       phone number
·       country of residence.
Demographic data
·       location
·       citizenship
·       other demographic information.
Biographical data
·       current professional or work activity
4.4 Technical and Usage Data
  • IP address
  • Browser type and version
  • Device information
  • Website usage data (pages visited, time spent, referring URLs)
4.5 Other Information
  • Any personal data you voluntarily provide to us in communications, proposals, contracts, or meetings.

5. How We Collect Personal Data
We collect personal data:
  • Directly from you – when you contact us, complete forms, or communicate with us;
  • Automatically – through cookies and similar technologies when you visit our website;
  • From third parties – such as business partners or publicly available sources, where relevant and lawful.

6. Legal Basis for Processing
We process personal data on the following legal grounds:
  • Contractual necessity – to perform or enter into a contract with you;
  • Legitimate interests – to operate, develop, and improve our business and services, provided such interests are not overridden by your rights;
  • Legal obligations – where processing is required to comply with applicable laws;
  • Consent – where you have provided explicit consent, which may be withdrawn at any time.

7. Purposes of Processing
We process personal data in order to:
  • provide and manage our consulting services;
  • communicate with clients and prospective clients;
  • respond to enquiries and requests;
  • improve our website and services;
  • manage contractual and business relationships;
  • comply with legal, regulatory, and professional obligations.

8. Cookies and Website Analytics
Our website uses cookies and similar technologies to ensure proper functionality and to analyze website traffic. Cookies may collect technical and usage data. You may control or disable cookies through your browser settings. Additional details may be provided in a separate Cookies Notice.

9. Data Sharing and Disclosure
We do not publicly disclose your personal data. We may share personal data with:
  • trusted service providers acting as Data Processors (e.g. IT, hosting, analytics, or professional advisors);
  • business partners where necessary to provide our services;
  • public authorities or regulators where required by law;
  • due to legal obligations;
  • to protect our rights, property and safety.
All third parties are required to process personal data in accordance with applicable data protection laws and our instructions.

10. International Data Transfers
Where it is necessary to transfer your personal data outside the UK or EEA, we ensure appropriate safeguards are in place, such as adequacy decisions, standard contractual clauses, or other lawful transfer mechanisms, to protect your personal data. Your personal data maybe transferred outside the UK or EEA in situations where it is necessary for the conclusion of any arrangement or execution of any contractual obligations.

11. Data Retention
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including compliance with legal, accounting, or regulatory requirements. Once retention is no longer required, personal data is securely deleted or anonymized.

12. Data Subject Rights
Under Applicable Laws, you have the right to:
  • access your personal data;
  • request rectification of inaccurate or incomplete data;
  • request erasure of your personal data;
  • restrict processing of your personal data;
  • object to processing based on legitimate interests;
  • request data portability, where applicable;
  • withdraw consent at any time, where processing is based on consent;
  • lodge a complaint with a relevant data protection authority.

13. Data Security
We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, alteration, or disclosure.

14. Changes to This Privacy Notice
We may update this Privacy Notice from time to time. Any changes will be published on our website with an updated revision date.

15. Contact Information
If you have any questions about this Privacy Notice or how we process your personal data, please contact us:
BilderData
Website: https://bilderdata.com/
Email: startups@bilderlings.com